Company Cyber Security Policy

Company Cyber Security Policy

Company Cyber Security Policy

This customizable Company Cyber Security Policy – template is ready to be adapted to your company’s specific needs and can serve as an initial point for establishing your policies. Here is the overview of the company Cyber Security Policy for small and medium-sized businesses (SMBs/SMEs).

The Cyber Security Policy outlines measures to protect the company’s data and technological infrastructure. It covers potential risks such as human mistakes, cyber-attacks, and system failures, stressing the importance of proactive actions, employee duties, and reporting processes to ensure data integrity and security.

[Organization Name] Company Cyber Security Policy

Policy Overview & Objective

Our company’s cyber security policy sets forth guidelines and measures to ensure the security of our data and technological infrastructure. As our reliance on technology for collecting, storing, and managing information increases, so does our vulnerability to significant security breaches.

Human errors, cyber-attacks, and system failures can lead to substantial financial losses and damage to our company’s reputation. We have implemented various security measures to address these risks and prepared instructions to help mitigate security threats. This policy details both sets of provisions.

Example of a Cybersecurity Policy

  • A cybersecurity policy illustration would provide instructions on maintaining data security, outline strategies for addressing threats, safeguard confidential information, and report suspected breaches.

Importance of a Cybersecurity Policy

  • A cybersecurity policy is crucial as it protects sensitive company data, ensures adherence to security protocols, and builds trust with stakeholders by thwarting unauthorized access.


This policy applies to all company team members, employees, contractors, volunteers, and anyone with permanent or temporary access to our systems and hardware.

Policy elements

Sensitive Information

Sensitive information comprises confidential and valuable data. Typical examples include:

  • Financial information not yet made public.
  • Data about customers, partners, and vendors.
  • Patents, formulas, or emerging technologies.
  • Lists of existing and potential customers.

All staff members are required to safeguard this information. Within this policy, we will guide employees in preventing security breaches.

Securing Personal and Company Devices

When employees utilize their personal digital devices to access company emails or accounts, they pose a security threat to our data. We recommend that our employees maintain the security of their personal and company-provided computers, tablets, and cell phones. This can be achieved by:

  • Enabling password protection on all devices.
  • Selecting and regularly updating comprehensive antivirus software.
  • Avoid leaving devices exposed or unattended.
  • Installing browser and system security updates monthly or as soon as they become available.
  • Accessing company accounts and systems only through secure and private networks.

We also recommend that our employees refrain from accessing internal systems and accounts using devices belonging to others or lending their own devices to others.

New hires who receive company-provided equipment will be given instructions on the following:

  • Setting up disk encryption.
  • Using a password management tool.
  • Installing antivirus/anti-malware software.

They should carefully follow these instructions to safeguard their devices and consult our Security Specialists or Network Engineers if they have any inquiries.

Secure Your Emails

Emails are frequently used to disseminate scams and malicious software like worms. To prevent virus infections or data breaches, we advise employees to:

  • Refrain from opening attachments or clicking on links in messages that lack sufficient context (e.g., “Check out this amazing video”).
  • Exercise caution with clickbait subject lines (e.g., promises of prizes or advice).
  • Verify the sender’s email address and name to confirm their legitimacy.
  • Watch for inconsistencies or red flags (e.g., spelling errors, excessive capitalization, numerous exclamation marks).

If an employee is uncertain about the safety of an email they have received, they can seek assistance from our IT Specialist.

Effective Password Management

The risk of password leaks is significant as they can compromise our entire infrastructure. Passwords must be strong enough to resist hacking and be kept confidential. Therefore, we recommend our employees to:

  • Use passwords with a minimum of eight characters, including a mix of uppercase and lowercase letters, numbers, and symbols, avoiding easily guessed information such as birthdays.
  • Memorize passwords rather than writing them down. If writing them down is necessary, employees must keep the document confidential and destroy it afterward.
  • Share credentials only when necessary, opting for in-person exchanges whenever possible. If the in-person exchange is not feasible, employees should use the phone instead of email to verify the recipient’s identity.
  • Update passwords every two months.

Managing numerous passwords can be challenging. We will invest in a password management tool that generates and stores passwords securely to assist with this. Following the aforementioned guidelines, employees must create a strong password for the tool.

Secure Data Transfer

When transferring data, employees must address security risks by:

  • Limiting the transfer of sensitive data, such as customer information or employee records, to other devices or accounts unless necessary. Employees should consult our security specialists for assistance with extensive data transfers.
  • Ensuring that confidential data is shared exclusively over the company network/system and avoiding public Wi-Fi or private connections.
  • Verifying that data recipients are authorized individuals or organizations with robust security policies.
  • Promptly reporting scams, privacy breaches, and hacking attempts.

Our IT Specialists and Network Engineers rely on timely information regarding scams, breaches, and malware to enhance our infrastructure’s protection. Therefore, we encourage employees to promptly report any perceived attacks, suspicious emails, or phishing attempts to our specialists. Upon receiving reports, our specialists will investigate, resolve issues, and issue companywide alerts as needed.

Additionally, our Security Specialists are available to assist employees in identifying scam emails. We encourage employees to contact them with any questions or concerns.

Additional measures

We also require employees to adhere to our social media and internet usage guidelines.

Our Security Specialists or Network Administrators are responsible for:

  • Deploying firewalls, anti-malware software, and access authentication systems.
  • Providing security training to all employees.
  • Regularly updating employees on new scam emails or viruses and methods to counter them.
  • Conducting comprehensive investigations into security breaches.
  • Abiding by the provisions outlined in this policy, just like other employees.

Our company will implement both physical and digital safeguards to protect information.

Remote Workers

Our policy applies equally to remote employees. As they access our company’s accounts and systems remotely, they must adhere to all data encryption and protection standards and configure their private network securely. We encourage them to consult our Security Specialists or IT Administrators for guidance.

Disciplinary Measures

All employees are required to adhere to this policy consistently, and individuals responsible for security breaches may face disciplinary consequences:

  • For first-time, unintentional, minor breaches, we may issue a verbal warning and provide security training to the employee.
  • In intentional, repeated, or significant breaches causing severe financial or other damage, more severe disciplinary measures may be implemented, including termination.
  • Each incident will be evaluated individually.

Furthermore, employees who are found to disregard our security instructions will undergo progressive disciplinary action, regardless of whether their actions have resulted in a security breach.

Prioritize Security

It is crucial for everyone, including our customers, partners, employees, volunteers, and contractors, to have confidence in the safety of their data. Building trust requires proactive protection of our systems and databases. Each of us can play a part by staying vigilant and prioritizing cybersecurity.


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Additional Information

Definition: A policy is a deliberate system of guidelines that guides decisions and achieves rational outcomes that affect an entity’s organization and operations. It is a statement of intent implemented as a procedure or protocol. Various entities, including a governance body, generally adopt policies.

Policies can assist in both subjective and objective decision-making. Policies used in subjective decision-making generally support senior management with decisions that must be based on the relative merits of several factors and, as a result, are often difficult to test objectively, e.g. discrimination policy.

Generally, governments and other institutions have policies in the form of laws, regulations, procedures, administrative actions, incentives and voluntary practices. Similarly, private entities deploy policies for internal and external protocol procedures to be followed. Frequently, resource allocations mirror policy decisions.

Refer to the relevant resources and documents to learn about policies and procedures.

Disclaimer: This policy template serves as a general guideline and should be used for the convenience of reference. It may not encompass all relevant local, provincial, or federal laws and does not constitute a legal document. Neither the author nor assumes any legal liability for using this policy.

Source: Canada Small Business

May 17, 2024