Company Solicitation Policy

Company Solicitation Policy

Company Solicitation Policy

This customizable Company Solicitation Policy template is ready to be adapted to your company’s specific needs and can serve as an initial point for establishing your policies. Here is the overview of preparing your company solicitation policy.

Our Solicitation Policy outlines the company’s position regarding solicitation activities within our premises. It establishes clear guidelines for distributing materials and seeking funds, donations, or signatures, ensuring a productive and undisturbed work environment. This policy applies to all employees, visitors, and external partners during official working hours.

This template for the Solicitation Policy is customizable to suit your company’s specific requirements and serves as a foundational document for establishing your employment policies.

Key elements to include in the solicitation policy:

  • Definition of solicitation: Clearly defining what constitutes a solicitation, including seeking donations, selling items, or requesting political endorsements.
  • Employee guidelines govern when and how employees can engage in solicitation among their colleagues without causing disruptions.
  • Non-employee restrictions: Prohibiting non-employees, including former staff members, from soliciting on company premises.

[Organization Name] Company Solicitation Policy

Policy Brief & Purpose

Our solicitation company policy establishes guidelines for distributing materials and seeking funds, donations, and signatures within activities or groups.


This policy applies to all employees, partners, contractors and suppliers, consultants, visitors, customers, and stakeholders during working hours.


The term “workplace” excludes cafeterias, common rooms, hallways, etc., where job duties are not typically performed. “Working hours” exclude meal or rest breaks and do not encompass work-related discussions or matters protected by unionizing laws.

Key Policy Elements

Solicitation encompasses any requests for money, support, or participation unrelated to our company, including:

  • Seeking funds or donations for non-profit organizations.
  • Collecting signatures for petitions.
  • Selling merchandise or services.
  • Seeking support for political candidates.
  • Engaging in religious proselytism.
  • Distribution refers to disseminating literature or material for commercial or political purposes.


Non-employees are strictly prohibited from soliciting or distributing on company premises unless authorized by senior management.

Former employees are barred from soliciting customers or employees for personal gain on or off company premises and may be required to sign a non-solicitation agreement upon departure.


Employees may solicit from colleagues only for specific purposes, such as organizing events, seeking support for company-sponsored causes, inviting participation in non-business activities, or engaging in legally protected employment-related activities.

Employees must refrain from offensive solicitation, personal profit-seeking, unauthorized posting on company boards, distributing non-business literature to stakeholders, or proselytizing discriminatory groups.

Employees can refuse participation in activities or organizations and should not be coerced or harassed.

Disciplinary Consequences

Failure to adhere to this policy may result in disciplinary action, including termination, for activities like illegitimate solicitation during working hours, persistent discomfort of colleagues, dissemination of offensive material, or mishandling of donations.

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Additional Information

  • Refer to the relevant content, including external resources and links related to human resources. Ensure your company policy is in pertinent compliance with legal frameworks or regulations.

Definition: Policy is a deliberate system of guidelines to guide decisions and achieve rational outcomes that affect the organization and operations of an entity. A policy is a statement of intent implemented as a procedure or protocol. Various entities, including a governance body, generally adopt policies.

Policies can assist in both subjective and objective decision-making. Policies used in subjective decision-making generally support senior management with decisions that must be based on the relative merits of several factors and, as a result, are often difficult to test objectively, e.g. discrimination policy.

Generally, governments and other institutions have policies in the form of laws, regulations, procedures, administrative actions, incentives and voluntary practices. Similarly, private entities deploy policies for internal and external protocol procedures to be followed. Frequently, resource allocations mirror policy decisions.

Refer to the relevant resources and documents to learn about policies and procedures.

Disclaimer: This policy template serves as a general guideline and should be used for the convenience of reference. It may not encompass all relevant local, provincial, or federal laws and does not constitute a legal document. Neither the author nor assumes any legal liability for using this policy.

Source: Canada Small Business

May 7, 2024